APPLICATIONS ARE STILL BEING ACCEPTED!
Dates: February 20-21, 2010
Location: Baltimore Convention Center, Baltimore, Maryland
Contact:Black Heritage Visual Arts
Address: 3525 Renaissance Circle, Atlanta, GA 30349
Phone: 410-521-0660
Fax: 404-523-9435
www.blackheritageartshow.com
Booth Rates
Vendor Booths $475 (per 10 x 10 Sq. foot space)
International Acclaimed Artist Row $800 (10 x 20 Sq. Foot Space)
Author/Non Profit Tables $200 (one 6 ft. draped table)
CUSTOM SPACES (SPONSORS) CALL OFFICE FOR DETAILS
Why't wait for the Summer months to build your customer base, Get a headstart on all of your competitors, Let us help you build a customer base, network and distribute product information early in the year!
THE APPLICATION PROCESS: Applicants should complete their application and submit deposit/payment electronically below. Space is secured in your name only after receipt of your deposit and payment has been received and cleared.
BOOTH SELECTION: Participating vendors are assigned booth space on a first-come-first-served basis.
PAYMENT TERMS: A Payment Plan has been implemented to make participation in our Art Show affordable and easy to manage within your budget. For your convenience a payment plan is offered until November 30, 2009.
-
A deposit of $150 is required at the time of application. Pay Pal, VISA/MC, AMEX and DEBIT credit cards are accepted for partial and full payment options.
-
All payment plan applications received and paid in full on or before October 30, 2009 will receive the early bird rate listed below, however, all payment plans must be paid in full on or before October 31, 2009 for the Early Bird rate to remain binding to terms of agreement.
-
All registrations received by February 10, 2010 will result in the vendor being charged a penalty late fee rate of $200. No EXCEPTIONS!
-
All booths not paid in full on or before February 15, 2010, will result in forfeiture of booth rental space and any deposits/payments made. No refunds will be offered, NO EXEPTIONS.
MOVE IN: All Exhibitors will be required to move in on Friday, February 19, 2010 from 12:00 p.m. until 4:00 p.m. A P.O.V. fee of $100 will be charged to all vehicles entering the loading dock after 4:00 p.m. Additional fees are charged for pickups and cargo vans, Hence, it is imperative that all exhibitors plan the schedules accordingly to avoid paying additional feees. The loading dock will close promptly at 7 p.m. on Friday, February 19, 2010. BHA shall not be held liable for this payment and cannot collect fees on behalf of the Union loading dock laborers.
LATE CHECK IN—Not An Option: Exhibitor will not be allowed to move into the Baltimore Convention Center and set up their vendor space after 7:00 p.m. on Friday, February 19, 2010.
- No Exceptions and No Refunds will be offered.
- Hence, all exhibitors are asked, again, to please arrange their schedules to arrive and setup during the designated move in date and time.
- Exhibitors experiencing emergencies will be allowed to set up on Friday between the hours of 7:00 a.m. and 9:00 a.m. However a penalty of $200 will be charged for ALL SATURDAY MORNING MOVE IN’s.
DISPLAYS: All Exhibitors displaying artwork must have their works presented on display boards, covered tables or easels covered in black drape. No Exceptions. No works may be displayed from the floor or hung from curtains. Further, tents of any nature are prohibited for display purposes in the Exhibition Hall. By signing this agreement, Exhibitors understand that BHA and or its representatives has the right to request removal of all works, displays or exhibits that the show management deems inappropriate.
SILENT AUCTION DONATIONS: All exhibitors agree to donate at least one (1) artwork to benefit the African American Visual Arts Association’s Art is the Key Youth Mentoring Program.
- All works donated must have a retail value of at least $250. These works will be placed on the auction block throughout the weekend’s festivities. All exhibitors will be offered a 100% tax-deductible receipt for their donation. All donations should be forwarded and receipts offered at the time of exhibitor check in on the move in date of February 19, 2010.
- Please note this is not an option, in fact, a part of the terms and agreement. Refusal to submit a donation could result in removal from the art show.
I further agree to display and sell only the product(s) stated above and in the manner explained to me in the policies and procedures of this document. If additional product is displayed or sold that is not part of this agreement and Black Heritage Visual Arts determines that said extra product is a duplication of product being sold by another exhibitor or is a product not in keeping with the standards of the Show, then exhibitor will either remove said product from Show or must relinquish their space and receive no refund. I also understand that Black Heritage Visual Arts will provide the agreed space at the 12th Annual Black Heritage Art Show, but that Black Heritage Visual Arts cannot be held liable and or responsible for any acts of God or events that are out of the control of Black Heritage Visual Arts that might result in postponement, delays or cancellation of this event. I agree to and comply with the terms and conditions listed above and below in this agreement.